UPDATED 6 P.M. TUESDAY, DEC. 17:
YORKVILLE – A newer meeting recording system and more secure facilities may be in the works as part of proposed renovations for the Kendall County office building board room.
The Kendall County Board voted, 10-0, during their Tuesday, Dec. 17 meeting to approve a contract with Dewberry Engineers Inc. dated Oct. 22, 2019 for renovations to the board's board room costing no more than $49,000.
According to county documents, the current plan is for the county to upgrade the board room audio recording system and furniture. Keycard access to exterior doors and interior hallways at the north and south ends of the hallways are also anticipated to be part of the plan, county officials said.
Kendall County Board member Matt Kellogg, who also chairs the county's finance committee, said the contractor specializes in technology and security in particular. As a result, he said, Dewberry Engineers wouldn’t have to have a contractor bring in a third party to fulfill those needs.
Kellogg said part of the furniture request also includes the desks having enough space to hold computer monitors, which would hopefully reduce paper load that have on desks. He said that would especially be helpful for members of other groups that meet in the room – including planning, building and zoning – to be able to put an image up on a screen from their desk as a visual aid while talking about something before the public.
“I think that’s essential," Kellogg said. "We get too many paper copies that we’re trying to hold up and show to [the board] and to the public. They’re not big enough for the public to see, they’re not big enough for us to see – it’s just a hot mess, honestly.”
County Board member Audra Hendrix asked public officials when the board room last had new furniture and Kellogg said he wasn't able to get a definitive answer so far. She said she wanted to point out to local news media present at the meeting and the general public that the equipment and furniture in the room is "extremely old."
“I just wanted to make the public aware that it’s been a long time coming and we really desperately need new desks and a new sound system, please,” Hendrix said.
County Board member Matt Prochaska said he has a old photo of the board room somewhere in his drawer.
“The only thing that’s changed is the chairs since 1964 ... and the skirt” for the desks, Prochaska said.
Jim Smiley, facilities management director for Kendall County, said it would take a while before the project to be fully designed. Once renovations actually start, he said, he anticipates that work finishing up within six months.